Privacy & Cookies Policy

This Privacy & Cookies Policy (the “Policy”) replaces all previous versions and was last updated on 1 September 2025. Please review it carefully before continuing to use our products and services.

Velocity Xperiences Global LLC (VX Global) is a leading international digital media and events company with a dynamic portfolio of over 50 events across 12 industries, spanning the energy, mobility, aviation and technology markets. Registered in Delaware, United States of America, VX Global is the data controller for the purposes of applicable data protection laws.

We are committed to protecting and respecting your privacy. This Policy explains what personal information we collect, how we use it, who we share it with, how we protect it, and your legal rights. By browsing our websites or attending the Africa Trade and Investment Global Summit (ATIGS) — in person or virtually — you confirm that you have read, understood and agree to this Policy in full.

This Policy covers all personal information collected and used by VX Global. “Personal information” means any data that identifies you directly or indirectly, such as:

• Name, date of birth, gender, postal address, email address, phone number or IP address
• Payment details and login information
• Technical data from the devices you use
• Audio, video or chat content generated during virtual events (for example presentations, poll results, or recordings of your likeness or opinions)

Information you provide to us

You may provide information when you:

• Register for the summit (onsite or virtual)
• Complete forms on our websites
• Communicate with us by email, phone or other electronic means

This may include:

• Contact details (name, address, phone, email)
• Payment and delivery information
• Dietary or accessibility requirements
• Employment details (job title, company, responsibilities)
• Content you generate (presentations, chat, questions or media content)

Information we collect automatically

When you visit our websites or virtual platforms, we may automatically collect technical data — IP address, browser type and version, time zone, plug-ins, operating system and platform — as well as usage data such as URLs visited, pages viewed, time spent, interactions (clicks, scrolling) and referral data.

Information from other sources

• Partner organisations (for example payment processors and app providers)
• Publicly available sources such as social media
• Your employer, for delegate, sponsorship or exhibitor registrations

Our websites use cookies to distinguish you from other users, improving your browsing experience and helping us enhance our platforms. For detailed information about the cookies we use and their purposes, please refer to our Cookie Policy.

We may share your information with selected third parties in connection with the summit — for example, for customer support, marketing or technical services. We engage service providers to perform functions such as:

• Event management, logistics and audiovisual support
• Marketing, communications and advertising
• IT hosting, infrastructure and data processing
• Payment processing and market research

These providers are contractually required to use personal information solely for the services they perform and to maintain its confidentiality and security.

We may also disclose your personal information:

• In the event of a business sale or acquisition
• To comply with legal obligations or enforce our terms
• To protect the rights, property or safety of VX Global and its users

If you interact with exhibitors, sponsors or partners during virtual or physical events (for example badge scans or virtual booth visits), your data may be shared with those third parties. Please refer to their individual privacy and unsubscribe policies for further control over your data.

Your data may be transferred to and stored outside the UAE, UK, Africa or the European Economic Area (EEA), including in the USA. We take all legally required and reasonable measures to ensure your data is treated securely and in accordance with this Policy and applicable laws, including by using EU Standard Contractual Clauses where relevant. For details, contact info@vxperiences.com.

We retain personal data only as long as necessary for the purposes for which it was collected, taking into account legal and regulatory obligations, contractual requirements and business or operational needs. Certain information may be retained for fraud prevention or financial auditing, even after account deletion.

We use appropriate administrative, technical and physical safeguards to protect your information from unauthorised access, alteration or loss. Password-protected areas of our websites require you to keep your credentials confidential. Payments are processed securely using trusted third-party software.

Our websites may contain links to third-party websites or apps. VX Global is not responsible for their privacy practices. Please review their respective privacy policies before submitting personal information.

1. AccessRequest details of the information we hold about you.
2. CorrectionRequest correction or removal of inaccurate or outdated data.
3. RestrictionRequest limitation of how your data is processed.
4. ObjectionObject to processing based on legitimate interests or direct marketing.
5. PortabilityRequest your data in a structured, machine-readable format.
6. ConsentWithdraw your consent to marketing or communications at any time.

To exercise any of these rights, please contact us at info@vxperiences.com. We will respond within one month, unless legal or safety reasons prevent disclosure.

You have the right to file a complaint with your local data protection authority if you believe we have not complied with applicable privacy laws.

VX Global reserves the right to modify this Policy at any time. Updates will be posted on our websites, indicating the effective date. Continued use of our services after changes take effect constitutes acceptance of the revised Policy.